Job Description

Job Opening: Sr. Payroll Analyst at Complete Logistical Services

Job Description

Duties and Responsibilities

• Enters, maintains, or processes information in the payroll system including hourly rates, salaries, bonuses, time worked, paid leave, and holidays, deductions, and withholdings.
• Ensures confidentiality and privacy of employee records and payroll information.
• Reviews timesheets and related documents to detect and reconcile any payroll discrepancies.
• Processes and validates payroll changes like 401K modifications as per Benefits Team instructions.
• Executes timely and accurately processing of US and Canada payrolls including regular, terminations, and off-cycle adjustments.
• Ensures proper allocation and processing of deductions for taxes, benefits, and other withholdings.
• Reconciles payroll with general ledger and bank statements monthly.
• Processes new hire documents and updates payroll records in the system.
• Assists with the handling of federal and state tax processes and researches related inquiries as required.
• Conducts post-payroll auditing and processing tasks to ensure accuracy and compliance.
• Updates and manages payroll records by recording changes in exemptions, job transfers, salary increases, and other payroll-related adjustments.
• Issues and records adjustments to pay related to previous errors or retroactive increases.
• Executes the generation and distribution of paychecks and direct deposit funds.
• Handles federal and state payroll tax deposits and compliance reporting.
• Regularly updates payroll procedural documentation to reflect current practices.
• Supports audits by providing reports and documents to external and internal auditors.
• Performs payroll system testing when implementing new features or updates.
• Collaborates with various departments to ensure accurate and timely provision of payroll data.
• Manages employment verification and responds to related inquiries.
• Processes legal orders like garnishments and levies as per court directions.
• Participates in projects and special payroll initiatives as required.
• Supports year-end payroll closing and auditing processes.
• Manages and responds to payroll-related correspondence.
• Performs other duties as assigned by the Payroll Manager or Supervisor.

Requirements

• Associate degree preferred or Certified Payroll Professional Certification; an equivalent combination of education and relevant experience may also be considered.
• Three (3) to five (5) years of related payroll experience.
• In-depth knowledge of SOX compliance, FLSA and state compliance, along with global payroll compliance practices including for expatriates and inpatriates.
• Proficient working knowledge of US payroll regulations, functions, and procedures.
• Familiar with federal, state, and local statutory requirements, labor laws, and payroll tax requirements.
• A proactive and self-motivated individual who adapts quickly to changes and can manage a remote working schedule when required.

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