Job Description

Classification Title:

ASO DIR, Dev Administration

Classification Minimum Requirements:

Master's degree in an appropriate area of specialization and one year of relevant experience; or a bachelor's degree in an appropriate area of specialization and three years of relevant experience.

Job Description:

The Museum Associate Director of Development / Director of Advancement will design, implement and oversee a broad range of fundraising initiatives for the Harn Museum reports dually to the Director of the Harn Museum of Art and the Executive Director of Advancement of Family & Campus Development. It plays a crucial role in developing a new paid membership program, enhancing the planned giving program, and collaborating with leadership to secure support for capital campaigns. This role oversees an intuitional annual giving program for corporate sponsorships, foundation grants and individual giving.

Additionally, the Associate Director/Director will oversee all aspects of the Harn's day-to-day fundraising activities, including providing assistance to donors and staff on in-kind gifts (such as art), contributing to the development of promotional materials that convey Harn’s story to donors and prospects, and engaging the Harn’s community through special events and ongoing programs.

Portfolio Management
• Actively work with the Director of the Harn Museum of Art and the Executive Director of Advancement to develop, implement and sustain a comprehensive multi-year fundraising plan; assist in establishing a new major gifts program for the Harn by effectively building a pipeline of major-giving prospects to ensure future success of the museum. 
• Develop, activate, and deliver on a collaborative fundraising plan with the Harn and UF Advancement (UFA) that addresses the needs of each prospective donor, segmented by type (individual, corporate, government, foundation), level (donor levels, various major gift levels, planned giving), and fund (unrestricted annual operating and restricted for specific purposes, including programming, capital and endowment).
• Identify the best people to help pursue the top prospects, help schedule meetings and/or cultivation/solicitation events and provide guidance and strategy.
• Responsible for the identification, cultivation, solicitation and stewardship of mid-level and major gift prospects where gifts are assessed at $25,000 and above.
• Focus on individual, corporate, and foundation prospects where funding is assessed at $10,000+.
• Strategically manage relationships through face-to-face visits, following best practice and steps to identify, learn donor passions and align interests with the Harn’s priorities.
• Acknowledge and recognize gifts in ways that are meaningful to donors and appropriate to the mission, vision, and values of the Harn and UF Advancement.

Program Oversight
• Develop a long-range (2-3 year) strategy for annual giving, membership, sponsorship and various fundraising projects with the goal of increasing member and donor, participation in coordination with the Harn and UFA.
• Oversee communications for direct mail appeals, personalized letters to donors and potential donors, fundraising brochures, proposals, tailored pledge forms for the Director and senior staff of the Museum.
• Implement standards for stewardship, donor recognition, and exhibition sponsorship benefits.
• Contribute to Harn’s social media presence and strategy to strengthen the online giving program for the Museum.
• Oversee member and donor events
• Prepare reports and interpret data to continually update the Harn’s fundraising plan.

Key Stakeholder Connection, Communication, & Engagement
• Assist in developing and implementing a comprehensive communications plan in concert with Harn Marketing & Public Relations, UF Advancement’s Strategic Communications, Marketing & Engagement (SCME) and Prospect Strategy & Research teams that inform local, regional, national and international audiences, including members, friends and UF alumni. 
• Work with the Museum Director’s Office to develop strong relationships with the Harn National Council, an advisory board to the Harn.• Develop, plan and implement programs to engage UF alumni with the Harn Museum.
• Collaborate with the UF Advancement’s SCME team and the Harn’s Marketing & PR department to share updates about the museum’s fundraising and strategic goals; highlight gifts and donor impact stories through the various channels, including the Harn’s website, social media, email and newsletters, etc.
• Work with Alumni Relations & Annual Giving team to incorporate the Harn with alumni efforts across the university.
• Serve as the Harn liaison for UF Alumni Relations.

Management
• Collaborate with the Director and museum leadership/financial staff to prepare fundraising budget projections and provide regular updates on the status of fundraising efforts, including the Harn Annual Fund, exhibitions and other special projects.
• Effectively manage the Harn development office incorporating the Harn’s mission, vision and values as described in the museum’s strategic plan. 
• Lead in the creation and promotion of a philanthropic culture of giving at the Harn.
• Oversee internship opportunities, work with development staff to update intern project descriptions as needed and facilitate opportunities for interns to engage in day-to-day fundraising activities.
• Attend meetings of the Museum and UF Advancement, as needed.

To help foster deeper collaboration efforts and meaningful engagement with donors, leadership and staff of the museum as well as members of our advancement community, this will be an onsite position based in Gainesville, Florida.

Harn Art Museum
The University of Florida’s Harn Museum of Art’s mission is to inspire, educate and enrich people’s lives through art. The Harn uses the power of the visual arts to open conversations about our shared cultural history and pressing contemporary issues through exhibitions, collections, scholarship and programming of the highest caliber. 

The Harn Museum of Art features ten galleries, each dedicated to one of its core collecting areas: African art, Asian art, modern and contemporary art, and photography. With a collection of 13,300 artworks, the museum is recognized for creating high-quality, relevant exhibitions—many of which have traveled across the United States. Since opening its doors, the Harn has welcomed over 2.5 million visitors.  Learn more at: harn.ufl.edu/.

University of Florida
At the University of Florida, we are feeding communities, healing coastlines, exploring space, curing diseases, powering cities, building industries, and imagining wonders.  As the state’s most comprehensive university, UF is a land, sea, and space grant institution with ties to every Florida county, a top academic medical center, and much more.  The ideas born here gather steam and make tangible impacts. Florida is among the nation’s leaders in technology transfer, turning discoveries into companies, products, and jobs. Come join us—let’s see where we can go together.

Gainesville, Florida
Gainesville, Florida is a vibrant, welcoming city known for its natural beauty, rich culture, and strong sense of community. As home to the University of Florida and UF Health, it is a hub for education, healthcare, and innovation. With award-winning parks, a thriving arts scene, and a variety of dining and entertainment options, Gainesville offers something for everyone.

Ranked the #1 city to move to in Florida by USA Today in 2024, Gainesville combines small-town charm with big-city amenities—making it a great place to live, work, and thrive.  Visit the city’s website for community information.  

Expected Salary:

$75,000 - 85,000 Associate Director / $95,000 -$115,000 Director annually, commensurate with education and experience. 

The University of Florida offers a competitive benefits package including:

• Affordable State Health Plans: Medical, dental, and vision insurance
• Comprehensive Coverage: Life and disability Insurance
• Secure Retirement Options: Generous plans to safeguard your future
• Inclusive Paid Time Off: Including 11 paid holidays, family, sick, and vacation leave
• Professional and Personal Growth: Opportunities through UF Training & Organization Development, leadership development, LinkedIn learning, and more
• Tuition Assistance: Benefit from the UF Employee Education Program
• PSLF Eligibility: We are a Public Service Loan Forgiveness Eligible Employer

For more information on our generous benefits, visit: https://hr.ufl.edu/benefits/

Required Qualifications:

Director - Master’s degree in appropriate area of specialization and three years of appropriate experience in Development or a related field; or a bachelor’s degree in appropriate areas of specialization and five years of experience in Development or a related field.  One year of supervisory experience.

Associate Director - Master's degree in an appropriate area of specialization and one year of relevant experience; or a bachelor's degree in an appropriate area of specialization and three years of relevant experience.

A valid driver’s license is required.

Preferred:

The ideal candidate will possess:

• At least 3-5 years of major gift fundraising experience with documented success in cultivating and soliciting major gifts of $25k and above from individual and corporate prospects with campaign experience. 
• Prior experience in a college or university setting, enthusiasm for fundraising in a comprehensive research university, and the desire to work collegially within a goal-oriented fundraising organization.
• Prior experience fundraising in an art museum. 
• Knowledge of fundraising principles, methods, and standards.
• Expertise in developing solicitation strategies.
• Ability to work with the broadest demographic of people.
• Ability to construct, articulate, and implement an annual strategic development plan.
• Exceptional attention to detail.
• Excellent time management.
• Ability to plan, organize, coordinate, document and complete work assignments.
• Ability to understand and apply applicable rules, regulations, policies and procedures of the UF Advancement, Museum and UF.
• Socially adept and sensitive to needs for confidentiality.
• Ability to establish and maintain effective working relationships with others.
• Capable of working both independently and as a team player who will productively engage with others at varying levels of seniority within and outside the organization.
• Competency in problem solving.
• Proficient in the following areas: Windows operating systems, Microsoft Word, Excel, and Access, as well as internet browsers and email platforms. Familiarity with donor databases, contact management systems, and tracking systems is also highly preferred.
• The ability and willingness to travel.  A valid driver’s license and good driving record are essential.                  

Special Instructions to Applicants:

Submit a resume and a cover letter to include a brief statement (≤300 words) describing your most successful major‑gift campaign and at least one example of a creative stewardship or cultivation strategy.

Applications are reviewed on a rolling basis; please submit by midnight of post closing date. 

Health Assessment Required:No

Job Tags

Full time, Internship, Work at office, Local area, Night shift,

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