Freelance In-Person Event Specialist - Fremont, CA Job at Visit.org, Fremont, CA

WDFJNWpoRVJpS2lYSm1WdkdtTGI5cC9ONFE9PQ==
  • Visit.org
  • Fremont, CA

Job Description

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist, Fremont, CA to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you! The right candidate will be based in Fremont, CA, and have corporate event experience, entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to come in and be a builder in a start-up tech environment.

Who are we?

Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement. Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more.

Responsibilities: 

  • Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. We need YOU to be our day-of hands on the ground! Be our next onsite Event Coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause.
  • Event Preparation: Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc
  • Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience
  • Be the Visit.org representative, leader, and problem solver at events
  • Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner
  • Manage check-in process for in-person events; providing a warm and friendly welcome to guests
  • Problem-solving issues such as missing supplies, late staff, technology challenges, etc.
  • Escalate issues to the Events Team when necessary to keep them informed or help problem-solve 
  • Send consistent updates, photos, and videos to Events Team throughout event 
  • Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center
  • Pack supplies and add shipping labels which may include loading boxes

Requirements

  • Fluency in English and strong communication skills
  • Based in Fremont, CA
  • Schedule flexibility with availability to work on a contract per-event basis, as needed
  • Experience in complex, large-scale events and smaller executive-level intimate events
  • Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience
  • Resourcefulness, have the ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations
  • Quick thinker — in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly
  • Self-starter who is organized and detail-oriented
  • You love building relationships with customers and enjoy customer service
  • Experience with group facilitation and managing group dynamics
  • You are able to work flexible hours, including nights and weekends, as needed
  • Willing and eager to travel to various areas of the local region
  • You have super strong interpersonal and customer service skills, especially in fast-paced situations
  • Able to wear many hats and take on varied tasks and projects
  • Comfort being present and interacting with large crowds
  • Physical Demands:
    • Able to lift, slide, and carry up to 30 lbs. 
    • Able to stand for an extended period of time

This is an on location, in person , per event contract role In Fremont, CA. This role is open only to those candidates already based in Fremont, CA. No relocation packages are offered at this time. 

Benefits

  • Competitive hourly rate
  • The chance to do meaningful and impactful work
  • The opportunity to meet with social impact-minded individuals
  • A chance to build your experience for your resume!
  • Potential for recurring freelance employment with Visit.org

Job Tags

Hourly pay, Contract work, Temporary work, Freelance, Local area, Relocation, Flexible hours, Night shift,

Similar Jobs

Eden Senior Care

Assistant Nursing Home Administrator (ANHA) Job at Eden Senior Care

 ...Edenbrook Rochester , a proud member of the Eden Senior Care network, is seeking a dedicated and motivated Assistant Nursing Home Administrator (ANHA) to support daily operations at our skilled nursing facility. This is an excellent opportunity for an individual looking... 

Ameriship Parcel Delivery

Courier/Independent Contractor Job at Ameriship Parcel Delivery

 ...Wichita Falls, TX ???? Independent Contractors Wanted Local Delivery Routes (Wichita Falls, TX) AmeriShip Parcel Delivery is expanding...  ...vehicle (cargo van, SUV, or car depending on route) Valid drivers license and insurance required Reliable, professional,... 

PNC

Senior Tax Analyst Job at PNC

 ...based in a location within PNC's footprint.This position is entry-level within the tax department and will focus primarily on tax fundamentals...  ...), Problem Solving, Tax Management**Work Experience**Roles at this level typically require a university / college degree with... 

Keurig Dr Pepper

Maintenance Mechanic II - 2nd Shift Job at Keurig Dr Pepper

 ..., climb, bend, stoop, and twist.+ Ability to work in a variety of temperature and humidity conditions.**Company Overview:**Keurig Dr Pepper (NASDAQ: KDP) is a leading beverage company in North America, with a portfolio of more than 125 owned, licensed and partners brands... 

re:fab

Carpenter Subcontractor Brockton MA Job at re:fab

 ...IMMEDIATE INTERVIEWS & JOB POSITIONS AVAILABLE re:fab is a full-service painting and renovation company. Are you looking for a partner that has your back? A Partner with 33+ years of consecutive growth? A partner that promotes expanding your business? re:fab...