Job Description

• Greet and assist visitors and employees in a courteous and professional manner
• Answer and direct incoming calls, take messages, and respond to inquiries
• Manage incoming and outgoing mail, invoices, checks and deliveries
• Maintain office supplies inventory and place orders as needed
• Schedule and prepare for conference room bookings
• Assist with data entry, filing, and document management
• Support HR, finance, and other departments with administrative tasks
• Maintain cleanliness and organization of the reception, conference room, and kitchen area
• Handle confidential information with discretion
• Exercise sound judgment in decision-making and proactively seeks guidance when faced with complex or unfamiliar situations
• Perform other duties as assigned to support office operations

• Maintenance of an acceptable CORI and fingerprinting
• Valid Driver’s license
• Negative drug screen

• High school diploma or equivalent; associate or bachelor’s degree preferred
• Proven experience in an administrative or receptionist role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Excellent, written, verbal, organizational skills; proficient interpersonal relations and communicative skills.
• Ability to work independently and as part of a team
• Strong organizational and multitasking abilities

• The incumbent must maintain skills necessary to safely and efficiently operate office equipment and machines used in the performance of this job

• The ability to bend, stoop, stand and reach
• May require occasional lifting of office supplies or packages (up to 25 lbs)

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